Cloud Documents Under Control Power, Better Collaborate on Your Documents
One platform for secure collaboration, content management & and workflow.
Easy-To-Use Document Control — Secure cloud document management with OCR, metadata, workflows and audit trails. Powered by AI, stability for your business.
Document Management System Live Preview
CosmoDocs: Professional Document Lifecycle & Workflow Automation
A high-performance SaaS engine for legally binding document routing, multi-tier approvals, and AI-assisted archival. Transition from fragmented email chains to a unified, secure business intelligence hub.
CosmoDocs is a cloud-based document management system (ECM/DMS) designed for companies that want to keep documents, invoices, contracts, acts, approvals, and internal tasks under control.
Instead of working across email, folders, spreadsheets, chat messages, and lost PDF files, your team gets one workspace where every document has a status, owner, history, deadline, payment information, and a clear place in the archive.
Compliance & Infrastructure
Data Protection Standard:
Hosted within secure Tier III datacenters on isolated bare-metal hardware. Full transport layer security (TLS 1.3) and AES-256 encryption at-rest.
Legal Compliance:
Strict operational mapping to European Union GDPR privacy guidelines and national laws regarding electronic document legitimacy.
Why organizations choose CosmoDocs
Traditional file handling leads to lost versions, missed payment deadlines, and a complete lack of operational oversight. CosmoDocs transforms these efficiency leaks into streamlined profit centers.
Instead of searching through scattered folders, your team works within a single source of truth where every assignment has an owner and every file is instantly retrievable.
Enterprise Operational Gains:
- • Legally Binding Workflow: Full support for Electronic Digital Signatures (EDS) and QR-code verification.
- • Intelligent Processing: AI-driven OCR for automated metadata extraction and document classification.
- • Financial EDI: Integrated "Order-to-Cash" automation for invoices, acts, and contract renewals.
- • Audit-Ready Archive: Immutable logs capturing every view, edit, and signature for 100% transparency.
Advanced Platform Capabilities
CosmoDocs brings document work, payment control, workflows, access management, and analytics into one product.
Centralized repository with smart tagging, full-text OCR search, version control, and automated document-to-counterparty linking.
Visual route builder for approvals and signing. Flexible routing logic (parallel/sequential) with automated escalation rules.
Automated invoice matching, payment status monitoring, and real-time alerts for upcoming milestones or closing statements.
Electronic hiring processes, leave requests, and digital employee record management with strict privacy compliance.
Specialized modules for boards and committees: agenda formation, automated minute-taking, and meeting assignment tracking.
Real-time dashboards for KPI tracking: approval speeds, bottleneck detection, and workload volume distribution.
Operational Framework
Financial Impact & Efficiency
Administrative Overhead Recovery:
Manual search and status checks consume up to 20% of the workweek. CosmoDocs recovers <strong>300 to 600 EUR per month</strong> in professional staff bandwidth per employee.
Raw ROI: A team of 10 staff members recovers over 500 hours of productive time annually, accelerating core business cycles by 3x.
Subscription Plans
Essential DMS for individual entrepreneurs and small teams.
- Upload & Register
- Keyword Search
- Basic Statuses
Full EDI and Workflow automation for professional teams.
- Everything in Start
- Digital Signatures (EDS)
- Custom Approval Routes
- Client Access Portal
Custom tailored solutions with deep system integration.
- Everything in Business
- ERP/CRM Integration
- SSO & AD Sync
- SLA Guarantees
CosmoDocs is more than a document archive. It is an enterprise workspace for managing documents, tasks, payments, and professional approvals.
